Full
text of gate policy
Published
Wednesday, January 19, 2005
Here is the full text
of the revised gate policy released for public comment by the
Rancho Murieta Association board of directors Tuesday night.
RANCHO MURIETA COMMUNITY
SERVICES DISTRICT
Category: Security Policy # 2003-2
Title: RMA-CSD Gate Procedures
REVISED 12-31-04
PURPOSE
A) BAR CODE DECAL
1) Vehicles owned by residents of Rancho Murieta shall be registered
with RMCSD and shall display the Rancho Murieta Association approved
bar code decal on the designated area of the vehicle.
2) Residents who are unable to affix a bar code decal to their
vehicle will use the visitor lane at all times. The resident must
show identification to the Gate Officer.
3) Rancho Murieta Association members will be issued a black colored
bar code decal. All other RMA approved groups/associations that
are granted access by RMA, shall beissued colored bar codes as
illustrated below:
RMCC non-resident members -orange
RM Villas-red
RM Village-green
4) If an applicant requests a fifth bar code decal (and thereafter)
for an authorized vehicle, CSD shall reference the California
Department of Motor Vehicles (DMV) vehicle registry to ensure
that bar codes are issued only to vehicles which are registered
to RMA lot owners (or members of RMA approved groups/associations
as outlined above). If CSD discovers that the applicant has vehicles
registered to his/her lot which he/she no longer owns, RMA/CSD
will delete the sold/transferred vehicles from the lot owner's
car registry.
5) Residents that arrive at the gate in a rental borrowed or loaned
vehicle or vehicles driven by their guests will be issued a guest
pass. The resident must show identification to the Gate Officer
if requested.
B). RESIDENT/PROPERTY
OWNER GATE ACCESS
Rancho Murieta Association
residents/property owners registered vehicles will be provided
bar code decals for up to three vehhicles for access through the
resident lanes at the North and South Gates. Additional bar code
decals will be available for a fee of $10.00. If any additional
decals are required the fee will be billed to the property owner's
account by the Community Services District.
*Please refer to Rancho Murieta Association Non-Architectural
Rule 11, Section 7.
C). RESIDENT RENTER OR LESSOR GATE ACCESS
Residents who are renting
or leasing homes inside the gated community will be permitted
to purchase a bar code decal for each of their registered vehicles
for a fee of $10.00 each. This fee shall be paid by check or money
order only. No cash will be accepted at any time.
D). BAR CODED VEHICLES
A registered vehicle with a bar code decal will use the bar code
reader lane(s) when entering either the North or South gates.
The use of the visitor lane will only be used for the following
reasons:
1) To conduct business with the Gate Officer.
2) Resident/property owner is driving or an occupant of a vehicle
without a bar code decal.
E). GATE ACCESS ARMS
The resident access gate arms shall be operated twenty-four (24)
hours a day. If a malfunction occurs with a resident's bar code
decal the Gate Officer shall over ride the system only after he/she
has determined that the person entering the gate is, in fact,
a resident.
The following information
will be obtained prior to opening the lane: Resident's name, lot
number or address. After verifying this information in the computer,
the lane may be opened.
F). UNAUTHORIZED VEHICLES
All motor homes and/or trucks or cars that are pulling trailers,
boats, horse trailers, etc. will be issued one 24-hour pass. They
will be allowed 3 passes per 30-day period, but each pass must
be at least 24 hours apart. (Non-consecutive)
G). RESIDENTS GUEST ACCESS
Guests of RMA members will be allowed access by entering the visitors'
lane and under the following conditions:
1 ) Residents SHALL ALWAYS call the gate in advance or provide
a list (for larger groups) to the gate for entry using their PIN
number.
2) Guests that are on the permanent guest list.
3) The resident may authorize guest(s) not pre-registered if called
in to the gate officer.
4) Guest(s) driving an "unauthorized vehicle" will be
issued one 24-hour pass if staying overnight. They will be allowed
3 passes per 30-day period, but each pass must be at least 24
hours apart. (Non-consecutive)
5) Approved non-RMA members and drivers of vehicles without bar
codes shall be issued a Guest Pass when attending a community
event. Guest Passes are subject to the limitations as outlined
below (see Access System).
The guest must show identification to the Gate Officer.
Residents may maintain a permanent guest list with a maximum of
8 names.
A minor/dependant of
a resident may give permission to receive visitors under the following
circumstances:
1) The minor/dependant knows the PIN number.
2) Someone other than the resident is driving the minor/dependant
into the community. A guest pass will be issued to the vehicle
with the resident's lot number on the pass and also recorded on
the guest register as authorized by the minor/dependant.
H. ACCESS SYSTEM
The Gate Officer will record the following information into the
access system:
1) Time/Date - The-time and date that the pass was issued to the
guest.
2) Pass number - The pass number that is stamped on the pass.
3) Type of pass - Construction, vendor, general guest, real estate,
etc.
4) Location - The destination of the guest.
5) License number - The license number of the vehicle.
I). VISITOR ACCESS LANE
The visitor access arm shall be closed at all times. It will be
opened only after an incoming vehicle has been processed and the
proper pass issued. The gate arm may be left in the up position
until all vehicles have been processed, but it will be closed
immediately after the lane clears.
J). COUNTRY CLUB ACCESS
Guests of Rancho Murieta Country Club members will be issued a
one (1) day pass that will entitle them to drive to and park at
the Country Club. The Country Club will notify the RMCSD Security
Department at least one (1) week prior to any tournament or scheduled
event and supply a list for any outside participants of the tournament
to the Gate Officer at least twenty-four (24) hours prior to said
tournament or event. If the person or persons entering Rancho
Murieta on a Country Club pass is found to be at a location not
authorized, they will be asked to leave and may not re-enter the
community until a determination has been made by the RMA that
they can abide by this rule.
1) Non-resident Country Club members will be allowed to purchase
one (1) bar code decal per registered vehicle for a fee of $ 10.00.
This bar code must be distinguishable from resident bar codes
by color. Non-resident Country Club members will only have access
during posted Country Club hours and club events and access will
be limited to the Country Club only (Alameda Drive).
2) Guests of non-resident club members must be accompanied by
the member.
K). CONSTRUCTION ACCESS
A construction pass will be issued each day (Monday thru Friday
from 7:00 a.m. to 7:00 p.m. and Saturdays from 8:00 a.m. to 5:00
p.m.) to contractors and sub-contractors. This will allow access
through the gate during construction hours only, and will permit
parking at the job site specifically noted on the construction
pass. If the person or persons entering Rancho Murieta on a construction
pass is found to be at a location not authorized, they will be
asked to leave and may not re-enter the community until a determination
has been made by the RMA that they can abide by this rule.
Construction workers
are not allowed to authorize guests or have use of any RMA or
Country Club facility.
No construction work
is to be done and no passes issued on Sundays and those holidays
recognized by the RMA.
L). GENERAL ACCESS
This category includes all landscapers, vendors, deliveries, service
calls, routine maintenance, household employees, etc. This will
allow access through the gate between the hours of 7:00 a.m. and
7:00 p.m. Monday through Friday, and 8:00 a.m. to 5:00 p.m. Saturday
and will permit parking at the residence where service is required.
If a person or persons entering Rancho Murieta on a general access
pass is found at a location not authorized, they will be asked
to leave and may not re-enter the community until a determination
has been made by the RMA that they can abide by this rule.
The access hours will
not apply to caregivers, medical personal, house sitters or babysitters
if arrangements have been made with the Gate Officer prior to
entry.
M). REAL ESTATE ACCESS
Any realtor will be given a gate pass to show property. The realtor
must show
identification to the Gate Officer.
For sale by owner will
be allowed. The prospective buyer will then be given a real estate
open house pass to that specific property only. Entry to see unspecified
property will not be allowed.
Open House: Sundays from
1:00 p.m. to 5:00 p.m.: Visitors to open houses will be permitted
to enter without authorization. The Gate Officer will issue a
real estate open house pass.
N). THE VILLAS
The Villas residents and non-resident property owners registered
vehicles will be permitted to purchase up to three (3) bar code
decals for a fee of $ 10.00 each. These passes must be distinguishable
from resident bar codes. All other rules contained in this document
shall apply.
0). MURIETA VILLAGE
Murieta Village residents and non-resident property owners will
be permitted to purchase up to three (3) bar code decals for a
fee of $10.00 each. These passes must be distinguishable from
resident bar codes. Guests must be accompanied by a Murieta Village
resident or property owner.
P). POLICE AND FIRE PERSONNEL
All law enforcement officers and fire personnel will be allowed
to enter the gate twenty four (24) hours a day, seven (7) days
a week in the performance of their duty. No pass is required.
Q). OFFICERS OF THE COURT
Process servers, those repossessing vehicles, and bail agents
will be given a guest pass when they present the proper identification
or Court Order. Service may occur at any time of day or night.
R). DELIVERY VEHICLES
DISPLAYING COMPANY NAME
Any delivery vehicles, excluding contractor or sub-contractor
trucks that are identified by large markings on both sides of
the vehicle will not require a pass. UPS, Sears, Federal Express,
Operating Engineers, cement trucks, lumber trucks, etc.
S). SOLICITORS
Solicitors will not be permitted entrance at any time.
T). POLITICAL CANDIDATES
Political candidates with proper identification will be permitted
to walk their precinct during the hours of daylight only.
U). EMPLOYEE ACCESS
RMA, CSD & RMCC will supply to the Gate Officer a list of
their regular employees. Employees will be issued a laminated,
numbered employee pass. This pass must be presented to the gate
officer when entering Rancho Murieta in their own vehicles.
V). HAZARDS
If the Gate Officer notices a potential traffic hazard he/she
may open the gate arms and let traffic pass until the hazard has
ended. The vehicles shall be monitored for the resident bar code
decals.
W). POWER FAILURES
In case of a power outage, the Gate Officer will immediately start
the backup generator to maintain gate control. If this is not
possible the Gate Officer will open all gates manually, but as
soon as the power is restored the gates will be closed.
Approved by
CSD Board of Directors January 8, 2003
